Facilities Management Contracts

FOI request reference: F0045880
Publication date: May 2016

Request:

This is a freedom of information request and I would like to request information around facilities management.

Please can you provide me with the organisation’s existing contracts relating to facilities management for each of the categories below:

  1. Property and Building Services Maintenance
  2. Cleaning and Janitorial Services
  3. Security Services- From building and car park security to prisoner escorting services
  4. Catering Services

For each of the contract above can you please provide me with the Organisation’s primary/main contracts that are above £1,000.00. If there is no contracts above this value this request can be discarded but please respond and state this.

  1. What is the type of contract please pick from one of the categories above? If the organisation has a fully managed contract please state ‘Managed’.
  2. Who is the supplier for this contract? Please can you provide me with the contract information for each individual supplier?
  3. What is the annual average spend? Please can you provide me with the contract information for each individual supplier?
  4. What is the contract duration? Please also provide me with any extensions that maybe offered to the supplier.
  5. What is the contract expiry date? Please at least provide me with the month and year.
  6. When will this contract be reviewed? Please at least provide me with the month and year.
  7. Can you please provide me with the total number of sites the contract covers? An estimate will also be acceptable.
  8. What services are provided under this contract? A brief description will be acceptable
  9. Who is the main contact from within the organisation responsible for reviewing this contract? Can you please provide me with their full name, actual job title, contact number and direct email address?
  10. Notes: If the contract information provided is going to be expiring within the next 3 months it would be helpful to know if you’re going to renew or are planning to go to tender for a new contract for this particular service.

I’D BE VERY GRATEFUL IF YOU WOULD INPUT THE INFORMATION INTO THE SPREADSHEET ATTACHED.

Please acknowledge this freedom of information request.

Response:

Please can you provide me with the organisation’s existing contracts relating to facilities management for each of the categories below:

  1. Property and Building Services Maintenance
  2. Cleaning and Janitorial Services
  3. Security Services- From building and car park security to prisoner escorting services
  4. Catering Services

For each of the contract above can you please provide me with the Organisation’s primary/main contracts that are above £1,000.00? if there is no contracts above this value this request can be discarded but please respond and state this.

  1. Property and Building Services Maintenance and B. Cleaning and Janitorial Services:
  2. What is the type of contract please pick from one of the categories above? If the organisation has a fully managed contract please state ‘Managed’.
  • Property and Building Services Maintenance and Cleaning and Janitorial Services are managed under one contract.
  1. Who is the supplier for this contract? Please can you provide me with the contract information for each individual supplier?
  • Bouygues
  1. What is the annual average spend? Please can you provide me with the contract information for each individual supplier?
  • Annual spend is circa £3.6 million
  1. What is the contract duration? Please also provide me with any extensions that maybe offered to the supplier.
  • 7 years
  1. What is the contract expiry date? Please at least provide me with the month and year.
  • December 2016
  1. When will this contract be reviewed? Please at least provide me with the month and year.
  • Currently being tendered
  1. Can you please provide me with the total number of sites the contract covers? An estimate will also be acceptable.
  • One
  1. What services are provided under this contract? A brief description will be acceptable.
  • Property, building maintenance and cleaning services
  1. Who is the main contact from within the organisation responsible for reviewing this contract? Can you please provide me with their full name, actual job title, contact number and direct email address?
  1. Notes: If the contract information provided is going to be expiring within the next 3 months it would be helpful to know if you’re going to renew or are planning to go to tender for a new contract for this particular service.
  • Currently being tendered
  1. Security Services – From building and car park security to prisoner escorting services:
  • Provided in-house
  1. Catering Services:
  2. What is the type of contract please pick from one of the categories above? If the organisation has a fully managed contract please state ‘Managed’.
  • Catering Services
  1. Who is the supplier for this contract? Please can you provide me with the contract information for each individual supplier?
  • Genuine Dining Company
  1. What is the annual average spend? Please can you provide me with the contract information for each individual supplier?
  • £0
  1. What is the contract duration? Please also provide me with any extensions that maybe offered to the supplier.
  • The contract duration is 2 years
  • The National Archives retains the option to extend
  1. What is the contract expiry date? Please at least provide me with the month and year.
  • December 2016
  1. When will this contract be reviewed? Please at least provide me with the month and year.
  • July 2016
  1. Can you please provide me with the total number of sites the contract covers? An estimate will also be acceptable.
  • One
  1. What services are provided under this contract? A brief description will be acceptable.
  • Catering
  1. Who is the main contact from within the organisation responsible for reviewing this contract? Can you please provide me with their full name, actual job title, contact number and direct email address?
  1. Notes: If the contract information provided is going to be expiring within the next 3 months it would be helpful to know if you’re going to renew or are planning to go to tender for a new contract for this particular service.
  • Service is likely to be tendered