Our staff

Our organisation’s structure

See our organisational chart down to head of department level below.

Our organisational structure (PDF, 0.42 MB)

Staff engagement survey

The Annual Civil Service People Survey is a measure of how engaged employees are with their work and it is calculated from responses to five of the key questions in the people survey:

  • I am proud when I tell others I am part of The National Archives
  • I would recommend The National Archives as a great place to work
  • I feel a strong personal attachment to The National Archives
  • The National Archives inspires me to do the best in my job
  • The National Archives motivates me to help it achieve its objectives

Research in the private and public sector suggests organisations with high levels of engagement are more efficient and effective. In 2023, The National Archives’ Employee Engagement Index was calculated at 67%. This puts us in the top 3 Civil Service organisations, similar to our size.

Results from the 2023 survey are published on the Civil Service People Survey 2023 hub on GOV.UK

Results from the 2022 survey are published on the Civil Service People Survey 2022 hub on GOV.UK

Results from the 2021 survey are published on the Civil Service People Survey 2021 hub on GOV.UK.

Results from the 2020 survey are published on the Civil Service People Survey 2020 hub on GOV.UK.

Staff engagement survey results 2019 (PDF, 0.55 MB)

Staff engagement survey results 2018 (PDF, 1.0 MB)

Staff engagement survey results 2017 (PDF, 1.04 MB)

Staff sick absences

View figures relating to National Archives staff sick absences below. Content provided in this section is additional to that required by the Government’s transparency commitments. This content is updated on a monthly basis.

Staff sickness (XLS, 0.05 MB)

Staff diversity

See information below about staff self-declaring ethnicity, the number of women working at The National Archives along with those in senior positions, and numbers of staff self-declaring disability. Content provided in this section is additional to that required by the Government’s transparency commitments. Information is updated on a quarterly basis.

Staff diversity: 2023-24 (XLS, 0.08 MB)

Staff diversity: 2022-23 (XLS, 0.08 MB)

Staff diversity: 2021-22 (XLS, 0.09 MB)

Staff diversity: 2020-21 (XLS, 0.07 MB)

Staff diversity: 2019-20 (XLS, 0.04 MB)

Staff diversity: 2018-19 (XLS, 0.04 MB)

Staff diversity: 2017-18 (XLS, 0.04 MB)

Staff diversity: 2016-17 (XLS, 50 KB)

Staff diversity: 2015-16 (XLS, 54 KB)

Staff diversity: 2014-15 (XLS, 52 KB)

Gender pay gap

Gender pay reporting legislation requires employers with 250 or more employees to publish statutory calculations every year showing how large the pay gap is between their male and female employees and is expressed as a percentage. It differs from equal pay, which is concerned with pay differences between men and women who carry out the same jobs, similar jobs, or work of equal value. The document below provides a breakdown of this data from 2017 to 2019.

Gender pay gap 2021 (PDF, 0.32 MB)

Gender pay gap 2020 (PDF, 0.28 MB)

Gender pay gap 2019 (PDF, 0.28 MB)

Gender pay gap 2018 (PDF, 0.07 MB)

Gender pay gap 2017 (PDF, 53 KB)

Public Sector Apprenticeships target data reporting 1 April 2020 to 31 March 2021

Apprenticeships are more important than ever in helping businesses to recruit the right people and develop the skills needed to recover and grow – both now and in the long term.

In the difficult and uncertain operating context created by the pandemic it is vital that the public sector leads the way and continues to demonstrate a commitment to apprenticeships as a means to boost employment and raise skills capability in the economy.

All public sector bodies who employ 250 staff or more have a legal requirement to publish their progress against the public sector apprenticeships target and submit this to the Department for Education. Data for The National Archives for this period is detailed below:

  • Number of employees who were working for The National Archives on 31 March 2021: 545
  • Number of new employees who started working for The National Archives between 1 April 2020 to 31 March 2021: 62
  • Number of apprentices who were working for The National Archives on 31 March 2021: 6
  • Number of new apprentices at The National Archives between 1 April 2020 to 31 March 2021 (includes both new hires and existing employees who started an apprenticeship): 3
  • Percentage of apprenticeship starts (both new hires and existing employees who started an apprenticeship) as a proportion of employment starts between 1 April 2020 to 31 March 2021: 4.84%
  • Percentage of total headcount that were apprentices on 31 March 2021:  1.10%

Workforce management data

The data in the file providing workforce management information shows the number of people we employ (headcount) and the full-time equivalent each month. The report includes the number of non-payroll staff, and the pay bill costs relating to staff, broken down into component parts (for example, salaries, allowances, and employer’s pensions contributions). This data is also available on data.gov.uk. This data is updated on an annual basis.

Workforce Management Data: April 2019-March 2020 (CSV, 0.04 MB)

Workforce Management Data: April 2018-March 2019 (CSV, 0.03 MB)

Workforce Management Data: April 2017-March 2018 (CSV, 0.25 MB)

Workforce Management Data: April 2016-March 2017 (CSV, 0.25 MB)

Workforce Management Data: April 2015-March 2016 (CSV, 0.20 MB)

Trade Union facility time data

The data provides information about the time employees take off for official trade union activities, and the costs involved. This data is also available on data.gov.uk. This data is updated on an annual basis.

Trade Union Facility Time Data: April 2020-March 2021 (PDF, 0.02 MB)

Trade Union Facility Time Data: April 2019-March 2020 (PDF, 0.17 MB)

Trade Union Facility Time Data: April 2018-March 2019 (PDF, 0.17 MB)

Trade Union Facility Time Data: April 2017-March 2018 (PDF, 0.48 MB)

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