In 2013 the government began its move towards releasing records when they are 20 years old, instead of 30. The introduction of a 20-year rule is a key part of the government's transparency agenda and The National Archives is helping to manage the earlier release of the public record. The transition to a 20-year rule will take place over ten years.

Government bodies that transfer records to The National Archives provide data on the volume and transfer status of the records they hold. This data is collected in Spring and Autumn each year, and began in Autumn 2012.

Access the record transfer report

The file shows the data provided by those 21 bodies that transfer 90% of the records sent to The National Archives each year, in A-Z order. The data from the remaining bodies that are included in the report are then also listed alphabetically.

Record transfer report Spring 2014 (XLS, 0.07Mb)

Record transfer report Spring 2014 (CSV, 0.02Mb)

Note about the data

Government bodies that transfer records to The National Archives provide data on the volume of records they hold in the following categories:
  • legacy - records due for transfer or destruction by the previous year and now overdue
  • current - records due for transfer or destruction in the current year
  • forecast - records due for transfer or destruction next year

Data is also provided on the transfer status of the records held within each of these categories. The volume of records identified so far as being of potential historical value is shown within the record transfer report as 'records currently selected for transfer'. The volume expected to be transferred for permanent preservation is the 'planned total for year end transfer' figure given in the report.

An explanatory note to the data has been included where one has been provided by the department. Some departments have chosen to give fuller explanations on their own websites and have provided a link in the report.

Previous reports

See data for previous record transfer reports:

Autumn 2013

Record transfer report Autumn 2013 (XLS, 0.09Mb)

Record transfer report Autumn 2013 (CSV, 0.02Mb)

Spring 2013

Record transfer report Spring 2013 (XLS, 0.08Mb)

Record transfer report Spring 2013 (CSV, 0.02Mb)

Autumn 2012

Record transfer report Autumn 2012 (XLS, 0.09Mb)

Record transfer report Autumn 2012 (CSV, 0.01Mb)

Access a summary of the public records transferred to The National Archives each year.

Read more about the 20-year rule.

Find out how the records transfer process works.

Read about the legislation that shapes how the government record is managed.

This page contains XLS, CSV files. See plug-ins and file formats for help in accessing these file types.