- Managing and governing
- Developing your audience
- Archives and records
Contributing to our resources
The National Archives maintains a number of resources providing information about records held elsewhere. Contributing to these resources can expose your collections to new audiences, help us to document the location of surviving archival material and allows you to benefit from a new project: Discovery 2012-13.
For the last year, we've been reviewing these resources as part of the Finding Archives project. As a result, through Discovery 2012-13, we're looking at enhancing and streamlining the ways that you can make changes. Until this is launched, here are some tips on updating information about your collections on our website.
The National Register of Archives
The National Register of Archives (NRA) contains information about collections held by over 3,000 archives and private owners in the UK and overseas. As well as being a widely used online resource, the indexes held at our Open Reading Room are also consulted by The National Archives' on site users.
Why do you need to update it?
The National Register of Archives is a great source for the study of British history, widely used by researchers worldwide, and last year alone received over 1,300,000 online unique visits.
- You can make sure that researchers get access to the information that you hold and for this material to be used in publications and research
- You can help us keep the NRA accurate and up to date
- It is a really useful resource to highlight the treasures your archive holds
How do you update it?
You can contact us by email or post new catalogues to the team at The National Archives:
National Register of Archives, The National Archives, Kew, Richmond, Surrey, TW9 4DU
Taking part in Accessions to Repositories
Accessions to Repositories is the most important means of getting new data onto the National Register of Archives. It is an annual survey of the major collecting repositories in the UK and Ireland. Accessions is unique because it seeks to collect and make available online information about collections which have not yet been, or may not be, part of a formal cataloguing process for some time.
Why take part?
- If you are actively collecting, Accessions can be used to highlight your collections to new users and to promote the work of your archives service
- The information is used to update the National Register of Archives and your return allows The National Archives to update its information about where public records and manorial records are held
- Information is grouped by theme and these digests are published in journals, promoting your archive collections
How do you take part?
Use the Excel template provided or send in a copy of your accessions register if it includes the information requested.
Accessions template (XLS, 0.02Mb)
Updating the Hospital Records Database
Updating the Manorial Documents Register
The Manorial Documents Register (MDR) is an index to English and Welsh manorial records, providing brief descriptions of documents and details of their locations in public and private hands. It is partially computerised improving both the quality and quantity of the available information and providing wider access to this resource.
The MDR benefits researchers worldwide by enabling them to search for manorial records by manor, parish, type of record or by date, and identifying the relevant records online. The remaining non-computerised English counties are available in hard copy format in the Map and Large Document Reading Room at The National Archives.
- To provide accurate and up to date information about manorial records and their locations
- Any change in ownership of manorial records must be notified to the Secretary of the Historical Manuscripts Commission (HMC) and Head of Archives Sector Development at The National Archives by the new owner. See Manorial document rules.
You can contact the team by email,or write to them with corrections, amendments or new additions to the Manorial Documents Register at The National Archives: Manorial Documents Register, The National Archives, Kew, Richmond, Surrey, TW9 4DU
Updating Access to Archives
Access to Archives (A2A) contains catalogues describing archives held locally in England and Wales dating from the eighth century to the present day. It describes about 30% of catalogues of archival collections held in England and Wales and the database contains 10.3 million records held in 418 record offices and repositories.
- Keeping information up to date on A2A is important to ensure it remains a current resource
- Although A2A no longer accepts new catalogues, the existing content is updated every six months
- We can send you a copy of updated content of your catalogue data to add to your own catalogue
- It is well used and last year it received over 2.6 million online visits
You can update your catalogues by emailing the team at The National Archives. The team will be able to advise on the best format depending on the update required.
Updating the ARCHON Directory
ARCHON is an online directory of contact and access details for over 3,000 UK and international archival repositories. The unique ARCHON repository number is used for ISAD(G) compliant cataloguing.
Used by a number of UK networking projects as a central contact directory, e.g. NRA, AIM25, Archives Hub.
- To provide accurate and up-to-date information about your contact and access details, making your service accessible to users.
This page contains XLS files. See plug-ins and file formats for help in accessing these file types.