Response sent: September 2011

Request:

I would like a copy of all statements for government procurement cards used by staff at your organisation since March last year, including how many procurement cards are accessible to your staff, and which staff are allowed to use them. Are there guidelines as to the cards' use?

Outcome:

Successful

Response:

We have not provided copies of the statements requested, however please see the spreadsheet at the bottom of the page showing each Government Procurement Card (GPC) transaction below £500 from the most recent statement (April to June 2011).

At this time we are unable to provide figures in respect of transactions in excess of £500, this information is covered by section 22 of the Freedom of Information Act (FOIA). This exemption applies because some of the information that you have requested falls within the criteria of 'Information Intended for future publication'. We are currently working to provide a consistent method of reporting government procurement card spend data for transactions above £500 in value, so this is available for publication on our departmental website, from the end of September 2011.

At The National Archives 134 staff hold GPCs. These cards have been issued in line with The National Archives' GPC policy where a business need has been identified for an individual to have access to a GPC. You have asked for the names of the cardholders at The National Archives; however this information is exempt under section 40 of the Freedom of Information Act (Personal Data) in that the provision of the information to yourself would contravene the first data protection principle of the Data Protection Act - that personal data must be processed fairly and lawfully. Release of names of officials at The National Archives who have not given express permission would be deemed to be unfair as there is no expectation that this information would be released. Additionally, further processing to attribute names to opinions or actions would be seen to breach the first data protection principle in that it would be neither fair nor meet a Schedule 2 condition. As such the names of officials are not being provided to you.

The National Archives' GPC Policy and statements containing transactions for the two previous financial years are both currently available on our website.

GPC April - June 2011  (XLS, 0.39Mb)

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