The User Advisory Group provides an opportunity for users of The National Archives to get involved in the organisation's planning and decision-making processes at an earlier stage and a more strategic level than ever before. It offers enthusiastic and committed representatives, or delegates, a unique opportunity to represent the needs and views of users in discussions about The National Archives' current services and future plans.


Please see the Delegates page for further information on current delegates and how to contact them.

Delegates in the group represent different sections of our user community, not only their own interests. As well as attending meetings of the group itself, each delegate has a responsibility to cascade the details of the User Advisory Group meetings to members of their user community and gather feedback from them. You can find further details in the terms of reference below.

Dates of meetings

Meetings are held at The National Archives in Kew four times a year. Dates of forthcoming meetings are:

Tuesday 1 December 2015, 12:00-14:30

Tuesday 15 March 2016, 12:00-14:30

Terms of Reference (PDF, 0.14MB)

Seeking new delegates for the User Advisory Group

Would you like to represent the views of archive users and help to improve The National Archives' services? If you are a regular archive user then we want to hear from you.

We are seeking four new voluntary representatives to join our User Advisory Group (UAG). The User Advisory Group aims to give people who use our services the opportunity to participate in The National Archives' planning and decision making processes.

Delegates represent 'the voice' of different sections of our user community, not only their own interests. As well as attending meetings, each delegate has a responsibility to engage with members of their user communities, to share information and to gather feedback. We would particularly like to hear from users who feel they could effectively represent one or more of the following user groups:

  • academics - we are especially interested in hearing from academics (not just historians), with links to one or more of the learned societies, and use The National Archives' services
  • Map Room users - particularly those working with pre-1800 records
  • family history societies - someone who is part of the network of family history societies
  • onsite personal interest researchers - particularly those interested in areas other than genealogy

Representatives will also need to demonstrate they have the qualities to participate actively in the group, including:

  • willingness to express the views of their communities in the setting of a large meeting
  • time to prepare for meetings, including reading papers and networking
  • ability to see 'the bigger picture'

Meetings are held at The National Archives in Kew four times a year, usually on Tuesdays during working hours. We publish dates and times well in advance and delegates are expected to make every effort to attend. We ask prospective delegates to commit to a minimum term of one year's service.

How to submit an expression of interest

If you would like to express interest in representing one of the groups listed above, please email us at the address below with the following information:

  • Indicate in the subject line of your email that it is an expression of interest
  • Indicate which sections(s) of the user community you would like to represent; if you list more than one,  please rank them in order of preference
  • Check the list of the sections of the user community which are already represented; if you feel that there is a group that we have not listed, and that you would like to represent, please specify this
  • Tell us about your experience as an archive user and why you feel that you would be suitable as a delegate (please write no more than 150 words)
  • Give examples to show that you have the personal qualities required as a delegate of  UAG (please write no more than 150 words)
  • Indicate your ideas and suggestions for how you would disseminate details of the group to the user community or communities that you would be representing, and how you would gather feedback (please write no more than 150 words)

Delegates will be selected based upon the information provided.

Please email your expression of interest to

The closing date for expressions of interest is Monday 5 October 2015 at 17:00.

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