The process of reorganising arm’s-length bodies places information at risk. These risks may be different to those you encounter during ‘business as usual’, and will require careful management.
If you do not manage your information through the process of reorganisation, you are at risk of the following:
- The department that takes over the function of the closing public body may be unable to carry out this function effectively if it loses access to the required information
- You will be at risk of failing to comply with legislation, such as the Freedom of Information Act, Data Protection Act, Public Record Acts and guidelines on Data Handling
- You may spend more than you need to, for example, transferring or storing information that is no longer required
- The department to which you transfer information may be unable to provide evidence, for example to an inquiry, or to demonstrate the authenticity of the information they provide
- You may lose access to vital records, such as pension records, which may be required many years later
Good management of your information and records offers a number of benefits:
- Improved efficiency and reduced cost, through storing and managing only the information that is required
- Compliance with legislation
- Safeguarding the public record, ensuring it remains available for future use and re-use
- Supporting ongoing policy making and public service delivery
Find further information on the benefits of good information management and on managing risk.