- Official publishing
- Records selection and transfer process
- 1. Appraising your records
- 2. Selecting your records
- 3. Sensitivity reviews of selected records
- 4. Cataloguing and preparation of records
- 5. Planning and arranging delivery of records
- 6. How we accession your records
- Borrowing accessioned records
- Legal obligations for transfer
- Digital records transfer
- Information Management Assessment programme
- Crown and Parliamentary copyright
- Digital Continuity Service
3. Sensitivity reviews of selected records
Departments should have effective arrangements to determine which records should be retained in the department, designated as open on transfer or transferred as closed for a period of time.
Similarly, bodies which transfer to a place of deposit should undertake sensitivity reviews to identify those records which contain sensitive information. They should also provide advice on any Freedom of Information or Environmental Information Regulation exemptions that should be applied and which would restrict access.
You can find guidance for the sensitivity review process in our 'Access to Public Records' guidance, found below.
We have published guidance for records listed below and specific subject matter expert guidance may be available directly from the appropriate lead government department.
While this guidance applies to records in all formats and media, there is additional guidance available about closure on transfer for digital records.
Guidance and forms
Closure on transfer application form for digital records (XLS, 0.02Mb)
Access to public records (PDF, 0.28Mb)
Closure on transfer form (Word document) (DOC, 0.08Mb)
Closure on transfer form (Excel) (XLS, 0.04Mb)
This page contains PDF, XLS, DOC files. See plug-ins and file formats for help in accessing these file types.