The National Archives has produced guidance which will help carry out a 'What to keep' exercise in your organisation:

  • The Records Management Code implementation guides have been produced to help departments implement the Lord Chancellor's Code on the Management of Records. Guide 4 and Guide 8 will be of particular use in carrying out 'What to keep'
  • Departments are sharing their own 'what to keep' case studies and materials on Civil Pages. Please note, Civil Pages is only available on the Government Secure Intranet (GSI) 
  • Original and revised legislation can be found on legislation.gov.uk
  • Information on legal retention can be accessed via The Genuine Group legal retention database. Please note, The National Archives cannot take any responsibility for the accuracy of the content. All enquiries about the data should be directed to The Genuine Group.
  • Model retention and disposal schedules include best practice advice and legal retention periods. Please note that departments should check relevant legislation or The Genuine Group legal retention database for the most up to date information on legal retention.
  • The Digital Continuity Service is providing advice and guidance on ensuring that information remains complete, accessible and usable for as long as it is required
  • The Acquisition and Disposition Strategy sets out at a high level the information that is of archival value and should be selected for permanent preservation
  • Appraisal tools will help departments decide what should be kept for permanent preservation
  • The National Archives also provides training in appraisal and how to decide what information to keep

Guidance on managing information risk and more general guidelines on the selection of records for permanent preservation can be found below:

Managing Information Risk (PDF, 3.70Mb)

General guidelines for the selection of records  (PDF, 0.11Mb)

This page contains PDF files. See plug-ins and file formats for help in accessing these file types.