- Collection care
- Information and records management
- Digital preservation
- What to keep
- Reform of public bodies
- Public inquiry guidance
- Information principles
Understanding the value of your information
There are three types of information that need to be identified as part of the 'What to keep' process:
1. Information that needs to be kept by law
Certain pieces of legislation set out types of information that should be kept and how long they should be kept for, for example, the Health and Safety at Work Act. Business units are likely to have knowledge of legislative record keeping requirements but you can also access the following for further advice:
2. Information that has ongoing business value
It is essential to work with business units in deciding what should be kept for business purposes as they have real expertise in this area and should know what information they need to go about their daily work and how long they need it for. It also helps to have a thorough understanding of your organisation's business functions as this can help to determine which information is of most importance to the organisation.
3. Information that is of archival value
Information of historical value is that which reflects the 'what, why and how' of government and should be selected for permanent preservation at The National Archives. This will include significant policy documents, records of significant decisions, documents about notable events, persons or public issues broadly encompassing:
- the principal policies and actions of the UK central government
- the decision making process in government
- the state's interaction with its citizens and the physical environment
- the Crown's rights and obligations
Further information on how to decide what is of historical value
This can be can be found in the guidance listed below:
Appraisal Policy (see in particular Appendix 2) (PDF, 0.11Mb)
For further information on managing records, see our Records Management Code implementation guides.
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