Frequency of requests for files with the HS prefix

FOI request reference: F0052722
Publication date: June 2018

Request

I found a previous FOI request and answer – FOI request reference: F0043833, Publication date: November 2015 – and am interested in the same data. That is, how many times files with an HS prefix have been ordered and which are most commonly ordered. The response to the FOI request I have referenced mentioned a spreadsheet.

Further clarification received – I would like to know: how many times have files with an HS prefix been ordered since their opening/transfer to the National Archives, and which files are most commonly requested. I would be interested in the data up to 2018.

Outcome

Successful

Response

I can confirm that The National Archives holds information relevant to your request. We only hold data on this subject going back to 1999 when our computerised data-collection system was established.

I can confirm that the total number of HS records ordered from 1999 up until the 5th of June 2018 has been 110,074. Below is a table of all those individual pieces (totalling 21) which have been ordered more than 100 times and we have therefore categorised these as the most commonly requested pieces. Specific data concerning records requested 5 times or less is not given in order to protect the identities of people who may have requested them.

3724 HS files have been ordered more than 10 times. The most commonly requested file series were the HS 9s, with 11,771 different files being requested an aggregate of 39,670 times. You can see this information on the attached spreadsheet which has all the data for HS file requests for files that have been ordered at least once.

Table of HS records ordered 100 times or more

Dept Series Piece Item Number of times requested
HS 9 836 5 260
HS 7 1 NULL 202
HS 9 648 4 179
HS 7 3 NULL 172
HS 9 612 NULL 167
HS 9 59 2 163
HS 9 1435 NULL 162
HS 4 39 NULL 160
HS 7 135 NULL 156
HS 9 183 NULL 140
HS 7 27 NULL 137
HS 9 114 2 116
HS 4 211 NULL 116
HS 9 1430 6 114
HS 7 121 NULL 113
HS 7 5 NULL 112
HS 8 435 NULL 112
HS 7 51 NULL 107
HS 7 4 NULL 106
HS 12 1 NULL 103
HS 7 58 NULL 100

Attachments:

https://www.nationalarchives.gov.uk/documents/f0052722-frequency-of-requests-for-files-with-hs-prefix.xlsx