Green House Gases (GHG) emissions

FOI request reference: F0042073
Publication date: April 2015


Dear Advisory Panel on Public Sector Information,

I would like to ask:

1. Do you look after your own IT or is it outsourced?

2. How much did you pay in the last financial year for software licenses?

3. How many computer users do you have?

4. When do you need to renew the contract with Microsoft for software licenses? What was the value of your last contract per year?

5. Do you currently measure software usage versus the number of licenses purchased? If so what is used for software usage metering?

6. Do you use a software asset management tool?

7. Please also provide details of IT Contracts Managers and any person(s) involved in IT Software procurement.


No information held


Thank you for your enquiry of 25 March 2015 in which you asked a number of questions about software licenses for the Advisory Council on National Records and Archives and the Advisory Panel on Public Sector Information [APPSI].

Your request has been handled under the Freedom of Information Act 2000 (FOIA)

I note that there has been a short delay in responding to your enquiries, which  was caused by an administrative oversight at the time the request was logged. Please accept my apologies for this delay and for any inconvenience caused.

Please see below for a response to both of your enquiries in respect of both ACNRA and APPSI.

The Advisory Council on National Records and Archives [ACNRA] and the Advisory Panel on Public Sector Information [APPSI] are independent arms-length bodies that advises ministers with secretariat support provided by The National Archives, so that their budgets form part of The National Archives’ budget. It has no separate IT support.

There are no independent contracts, licences or costs associated with their work.

As such all contracts, software licences and IT are supplied and supported by The National Archives’ larger agreements and contracts.

As a result of information provided in response to question 1, please see this information relating to questions 2-7.

If you are dissatisfied with the handling of your request or the decision which has been reached, you have the right to ask for an internal review.

Internal review requests must be submitted within two months of the date of this response and should be sent via email or by post to: Quality Manager, Public Services Development Unit, The National Archives, Kew, Richmond, Surrey, TW9 4DU.

Please mark your complaint clearly.  You have the right to ask the Information Commissioner (ICO) to investigate any aspect of your complaint.  However, please note that the ICO is likely to expect internal complaints procedures to have been exhausted before beginning his investigation.