Payroll Solutions

FOI request reference: F0043016
Publication date: September 2015

Outcome:

Successful

Request:

I would be grateful is you would send me the following information in relation to your HR and Payroll solution/service (if you use different solutions/providers for HR and Payroll please provide details of both):

  1. The name of your current HR/Payroll solution and Provider. If this is outsourced please provide the name of your outsourcing provider.
  2. The date that the contract was signed with your HR/Payroll provider.
  3. The length of the current contract term for both HR and Payroll.
  4. When the HR and Payroll contracts are up for renewal.
  5. The current annual maintenance charges for your HR/Payroll solution.
  6. The original contract value of your HR/Payroll solution.
  7. The name of the organisation providing implementation consultancy for the HR/Payroll solution.
  8. The day rate for consultancy to implement the HR/Payroll solution.
  9. The total amount spent so far on consultancy to implement the HR/Payroll solution.
  10. The date that the HR/Payroll solution implementation project is expected to be completed in full.
  11. The number of payrolls run by your organisation, what each payroll is for and how many employees are paid within each payroll.

Response:

HR Payroll
Name of current Solution ResourceLink We have a managed service contract with CGI (formerly Logica UK) to provide payroll services.
Name of current Provider Northgate Arinso
Date that the contract was signed with your provider. Please note that, at the time your request was received, The National Archives did not have an HR solution provider. However, I can confirm that a contract for the HR software solution was subsequently signed with NorthgateArinso. All future references to the ‘HR solution’ relate to this contract. The contract for the payroll managed service was signed with CGI in Q3 2012.
Length of the current contract term 3 years 7 years
Contract renewal dates Q4 2018 Q2 2019
Current annual maintenance charges for solution. £9,425.60 No annual support charges
Original contract value of solution. The original contract value for the HR software solution was £21,000. There is no primary cost for the payroll service.  As this is a managed service we do not own any associated software so there was no initial outlay.  The National Archives pays an annual charge for the service provided by CGI.

Name of the organisation providing implementation consultancy for the solution.

NorthgateArinso – for 2011 implementation CGI

Day rate for consultancy to implement the solution.

There was no day rate for implementing the HR solution. The managed payroll service required no implementation.
Total amount spent so far on consultancy to implement the solution. Total cost of implementing the HR solution in 2011 was £22,826.40.

Date that the solution implementation project is expected to be completed in full.

Implementation of the HR software solution was completed in Q1 2011. The managed payroll service required no implementation.
Number of payrolls run by your organisation, what each payroll is for and how many employees are paid within each payroll. The National Archives runs one payroll.  In July 2015, 654 employees were paid through this payroll.

The National Archives does not have any contracts for vehicle maintenance, lease or hire.  We do incur some expenditure on ad-hoc vehicle hire but this is not incurred under any contract.