Printing and photocopier contract

FOI request reference: F0056176
Publication date: March 2019

Request

Print services contracts:
1. List your current printing and photocopier contract details under categories a, b and c below include which supplier the contract is with, length and expiry date of each contract, if there is an option to extend and plans you have to re-tender?
a. Multi-function devices and photocopiers
b. Desktop printers
c. For print room / reprographics
2. List the number of print devices included for each of those contracts listed in question one?
3. Monthly/annual print volumes (if available split into mono/colour volumes) for each of those contracts listed in question one?
4. Annual spend for each of those contracts listed in question one?
5. Details on the procurement process used for each of those contracts listed in question one, whether via a CCS framework, via OJEU or other method?
6. Details of the responsible contact person for each of those contracts listed in question one, including name, office address, email address and telephone number?

Outcome

Successful

Response

We can confirm that The National Archives holds information relevant to your request. We are pleased to be able to provide some of this information to you below.

Some of the information you have requested is exemption under section 21 of the FOI Act. Section 21 of the Act exempts public authorities from providing information if it is already reasonably accessible by other means. Some of the information you have requested is already available here on Contracts Finder:

https://www.contractsfinder.service.gov.uk/Notice/a7020508-27d3-4b52-ab91-b836db10b701

1. List your current printing and photocopier contract details under categories a, b and c below include which supplier the contract is with, length and expiry date of each contract, if there is an option to extend and plans you have to re-tender?

a. Multi-function devices and photocopiers
• One multi-function device contract, details of which are listed on Contracts Finder. We hold no information on plans to re-tender.

b. Desktop printers

• None.

c. For print room / reprographics

• One printer maintenance contract with Redshank IT Services, for 12 months, expires in March 2019, no extension option recorded, no information held on plans to re-tender
• One printer support contract with Canon UK, for 12 months, expires in March 2019, no extension option recorded, we plan to direct award to Canon UK for a further 12 month period

2. List the number of print devices included for each of those contracts listed in question one?

• Multi-function device contract – eighteen devices
• Printer maintenance contract – one device
• Printer support contract – one device

3. Monthly/annual print volumes (if available split into mono/colour volumes) for each of those contracts listed in question one?

• Volumes not specified in the contracts listed above

4. Annual spend for each of those contracts listed in question one?

• Multi-function device contract – see Contracts Finder
• Printer maintenance contract – £931
• Printer support contract – £972

5. Details on the procurement process used for each of those contracts listed in question one, whether via a CCS framework, via OJEU or other method?

• Multi-function device contract – see Contracts Finder
• Printer maintenance contract – direct award
• Printer support contract – direct award

6. Details of the responsible contact person for each of those contracts listed in question one, including name, office address, email address and telephone number?

Darren Austin
Head of Procurement & Contract Management
+44 (0)20 8876 3444 ext. 2115
The National Archives, Kew, Richmond, Surrey TW9 4DU