Records management code

The National Archives is working to promote compliance with the Code of Practice on the management of records in all public authorities.

Section 46 of the Freedom of Information Act 2000 requires the Lord Chancellor to issue a Code of Practice on the management of records. First published in November 2002, the code was revised and re-issued in July 2009.

The code is in two parts:

  • Part I sets out good practice in records management and applies to all public authorities covered by the Act, and also to bodies that are not FOI authorities but are bodies subject to the Public Records Act 1958 or the Public Records Act (Northern Ireland) 1923
  • Part II sets out how public records (records subject to the two Public Records Acts) are to be reviewed and transferred to The National Archives, the Public Record Office of Northern Ireland or another place of deposit for public records

The Information Commissioner and the Chief Executive of The National Archives have signed a Memorandum of Understanding setting out how they will work together on promoting and monitoring the code.

Memorandum of Understanding between the Information Commissioner and the Chief Executive of The National Archives (PDF, 0.38Mb)

Guidance to help implement the code:

 

The National Archives has developed an automated support tool to help public authorities to evaluate and assess the conformance of their record management systems.

These guides are for staff in public authorities who are responsible for records management and, in particular, for compliance with the records management code issued under section 46 of the Freedom of Information Act.