Check digital materials as promptly as possible after receiving them. As a minimum, scan for viruses and malware, and undertake spot checks that file formats, titles and content are as you expect. If you have called out for submissions, this will enable you to follow up where possible with those submitting material if there are problems.
You may wish to establish naming conventions recognising your collecting practices, or to enable rights and permissions information to be more easily applied in future. These should be documented.
Featured case study: University of Stirling
If you do not already have established digital preservation procedures and systems, The National Archives’ digital preservation workflows provide useful information and checklists.