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Award, feedback and reapplication

The panel will score against the assessment criteria and provide feedback. You will be given the opportunity to discuss your application with a member of The National Archives’ Grants and Funding team.

The National Archives’ decision regarding any application is final, and no appeal process is in place: it is the lead applicant’s responsibility to make sure that all of the information provided in the application is correct, their proposal meets the eligibility criteria, and all sections of the application are complete. Applications that are deemed ineligible will be excluded from consideration. Any points you wish to make should be made clearly and concisely in the application form.

Repeat applications are not possible for this programme. However, the panel will endeavour to provide constructive feedback that enables positive solutions and clear next steps, for both successful and unsuccessful applications. There are no restrictions on individuals submitting an application for a different training or skills development opportunity, if you are unsuccessful and/or once your funding training has been completed. However, we would not usually expect to fund any individual more than once in a financial year.

If you are awarded funding, The National Archives’ Grants and Funding team will contact you with a Grant Funding Agreement, which should be signed by an appropriate member of your organisation. For grants of a value lower than £20,000, 100% of the grant’s value will be paid to you up front, except in circumstances where The National Archives, in consultation with the grantee, deems that an alternative payment structure is necessary  for the successful delivery of the funded activities. For grants of and over £20,000 in value, payments will usually be made in two instalments, at the start and end of your projects.

Please note that grants will only be paid to organisations, typically your employer – bursaries will not be paid to individuals directly.

Reporting, evaluation and knowledge dissemination

Every applicant will be required to indicate the cost of their desired skills development opportunity, at application stage. If final expenditure falls below the amount agreed in the Grant Funding Agreement, The National Archives may ask grantees to return any unspent funds at the end of the project. The National Archives will not cover the cost of any project spend above what has been agreed in the Grant Funding Agreement.

All grantees will also be required to provide an end-of-training report, of no more than one page, briefly summarising progress made in completing any skills development and/or other activities, as outlined in your application. All grantees will be expected to take steps to address any issues if they arise, and inform The National Archives as soon as possible, should an issue arise that poses a significant risk to your ability to undertake the funded activities.

Grantees will also be required to demonstrate the benefits and key performance indicators (KPIs) that the competition is seeking to realise. Successful applicants will be required to provide evidence against these measures. The measures against which applicants will be required to report, and the reporting intervals, will be agreed at award stage. Whilst benefit & KPI reporting is compulsory for all applicants, performance against these indicators is for the purpose of measuring the impact of the funding programme only, and does not affect eligibility for the grant.

Our approach to monitoring and evaluation is informed by our vision: through our grant-making, we want to build evidence for investment in archives, celebrate grantees’ success, and advocate for the archives sector, while keeping our reporting requirements as flexible and accessible as possible.

Grant conditions

All grantees will be required to comply with the Code of Conduct for Recipients of Government General Grants and all relevant legislation, as well as the monitoring and evaluation conditions outlined in previous sections. Further conditions may be outlined within the Grant Funding Agreement.