Guidance and forms for practitioners involved in the sensitivity review and transfer of public records to The National Archives and other archives services.
This guidance is aimed at records managers and financial managers in government. It covers the following categories of financial records: bank accounts, expenditures, ledgers, receipts and revenue, salaries and related documents, stores and services, other accountable financial documents.
This form is for Departmental Record Officers (DRO) and/or Authorised Deputies to request documents originated by their department and held by The National Archives.
Government publications, whether published in print or digital form, should include appropriate copyright and re-use statements. The inclusion of these statements confirms where ownership of the copyright rests and also facilitates the re-use of the information.
Understanding what information to keep and disposing of information that is no longer needed is an important part of effective information management - these web pages offer an introduction.
This form is for Departmental Records Officer (DRO) or Authorised Deputies to request the setting up of a DORIS account on The National Archives Government Secure Intranet (GSI) network.
The purpose of this guidance is to draw a distinction between the supply of information held by public authorities under Freedom of Information legislation and the re-use of that information, explaining those circumstances where formal licensing is required.
Glossary of public sector information and re-use terms to help public sector bodies and re-users understand the Re-use of Public Sector Information Regulations 2015.
The purpose of this guide is to cover the main issues an organisation needs to address when defining its required service level from an offsite storage contract for
current or semi-current records offsite with a commercial contractor.
Implementation guidance on the Re-use of Public Sector Information Regulations 2015, for cultural sector bodies - libraries (including university libraries), museums and archives.
This guidance details the role that the Government’s Information Asset Register (IAR) plays within Freedom of Information (FOI) Publication Schemes and how the IAR can manage some of the demand that FOI generates.
This guidance is aimed at Departmental Record Officers and staff in central government departments and agencies who handle records relating to the management of information. It is unlikely that any information management records will be selected for permanent preservation.
This guidance is aimed at Departmental Record Officers, Finance Directors and Internal Audit staff. It covers all internal audit records no longer required for business purposes, which are subject to a formal appraisal process to determine whether they fall within the criteria of selection for permanent preservation.
This guidance provides a high level guide to the steps you can take to manage digital continuity. It assumes a basic understanding of what digital continuity means.
Parliamentary papers copies are likely to be selected for preservation in The National Archives only if within assemblies including other unique papers, or if significantly annotated as part of the policy re/consideration process.
This guidance is aimed at Departmental Record Officers and staff in press offices or public relations/communications units of government departments and agencies. It covers records in all media generated by press offices and related functional areas.
The following guidance is aimed at Departmental Record Officers and their staff and also staff in government departments and agencies who have responsibilities for project management. It covers records in all media generated by all kinds of projects.
This toolkit has been produced to provide guidance on editing exempt material from information held by public bodies. Its purpose is to promote good records management practice across the public sector and to assist in the implementation of the Freedom of Information Act.
The National Archives recommend that this retention schedule is used for inquiries set up under the Inquiries Act 2005 and that all other inquiries adopt this retention schedule as best practice.
The following paper looks at specific issues with the implementation of records management in SharePoint 2010. This paper is not intended to be a tool to inform decisions on whether or not to implement SharePoint.
Government departments preparing records for transfer to The National Archives should review the access requirements of those records in order to identify material that: should be retained, should be transferred to The National Archives as closed, or as open.
This checklist helps test that your information asset meets your users’ needs to find, open, work with, understand and trust the information it contains.
This policy replaces the previous Acquisition and Disposition Strategy and sets out which records The National Archives will and will not collect from public records bodies, when it will collect them and where they will be held.
This guide concerns: the use of information and quotations obtained from records held in The National Archives; the reproduction of copies of documents and other records supplied by The National Archives; and the reproduction of copies of documents and other records made by readers.